Executive Assistant

Executive Assistant - Tampa, FL

Quest Diagnostics is seeking an Executive Assistant to support a leader on our regional executive team.  The Executive Assistant will be responsible for the coordination of activities and will handle details of a critical nature and must function efficiently and effectively in a fast-paced professional environment. The Executive Assistant will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, prioritize communication and the ability to organize and maintain administrative processes is essential to this position.   

The position will be based with Quest Diagnostics' Tampa Lab. 

• Ensure that administrative tasks are done in an effective and efficient manner.
• Screen and prioritize communications and opportunities from external and internal sources.
• Schedule meetings, appointments and maintain calendars.
• Arrange and prepare materials for staff and other meetings.
• Take notes and minutes in meetings.
• Prepare communications and documents, such as memos, emails, invoices and other correspondence.
• Assist leader with assigned projects.
• Create and run reports.
• Research and book travel arrangements.
• Complete expense reports.
• Respond to procedural requests.
• Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
• Perform other duties as assigned to meet the business needs or customer requirements. This is not an exhaustive list of all duties and responsibilities, but rather a general description of work performed by the position.

Required Work Experience:

5+ years of relevant administrative experience.

Knowledge:

• Proper telephone etiquette to handle inquiries.
• Knowledge of operating office equipment

Skills:

• Excellent interpersonal and communication skills (oral and written) necessary to effectively interact with customers and co-workers.
• Intermediate to advanced computer skills (Word, Excel, PowerPoint)
• Ability to multi-task and work in a fast-paced environment.
• Strong organizational skills
• Ability to analyze and solve problems.
• Ability to maintain professional and tactful manner in stressful situations
• Exhibit comfortable interaction with employees at all levels of the organization.
• Ability to handle a variety of situations independently without supervisor review.

Education
High School Diploma or Equivalent (Required)

Quest Diagnostics honors our service members and encourages veterans to apply.

While we appreciate and value our staffing partners, we do not accept unsolicited resumes from agencies. Quest will not be responsible for paying agency fees for any individual as to whom an agency has sent an unsolicited resume. 

2025-86259

Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Vets or any other legally protected status.