Executive Assistant

Job Description

Executive Assistant - San Juan Capistrano, CA, Monday to Friday, 8:00 AM to 5:00 PM 

Responsible for the coordination of activities and ensuring timely flow of information in support of a senior leader, such as a Vice President.

Pay range: $29.90 - $44.86 / hour

Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained. Market and organizational factors are also considered. Successful candidates may be eligible to receive annual performance bonus compensation.

Benefits information:
We are proud to offer best-in-class benefits and programs to support employees and their families in living healthy, happy lives. Our pay and benefit plans have been designed to promote employee health in all respects – physical, financial, and developmental. Depending on whether it is a part-time or full-time position, some of the benefits offered may include:

• Day 1 Medical, supplemental health, dental & vision for FT employees who work 30+ hours 

• Best-in-class well-being programs

• Annual, no-cost health assessment program Blueprint for Wellness®

• healthyMINDS mental health program

• Vacation and Health/Flex Time

• 6 Holidays plus 1 "MyDay" off

• FinFit financial coaching and services

• 401(k) pre-tax and/or Roth IRA with company match up to 5% after 12 months of service

• Employee stock purchase plan

• Life and disability insurance, plus buy-up option

• Flexible Spending Accounts

• Annual incentive plans

• Matching gifts program

• Education assistance through MyQuest for Education

• Career advancement opportunities

• and so much more!

Responsibilities:

• Ensure that administrative tasks are done in an effective and efficient manner.
• Screen and prioritize communications and opportunities from external and internal sources.
• Schedule meetings, appointments and maintain calendars.
• Arrange and prepare materials for staff and other meetings.
• Take notes and minutes in meetings.
• Prepare communications and documents, such as memos, emails, invoices and other correspondence.
• Assist leader with assigned projects.
• Create and run reports.
• Research and book travel arrangements.
• Complete expense reports.
• Respond to procedural requests.
• Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
• Perform other duties as assigned to meet the business needs or customer requirements. This is not an exhaustive list of all duties and responsibilities, but rather a general description of work performed by the position.

Qualifications:

Required Work Experience:

• Five (5) to eight (8) years of relevant administrative experience.

Knowledge:

• Proper telephone etiquette to handle inquiries.
• Knowledge of operating office equipment

Skills:

• Excellent interpersonal and communication skills (oral and written) necessary to effectively interact with customers and co-workers.
• Intermediate to advanced computer skills (Word, Excel, PowerPoint)
• Ability to multi-task and work in a fast-paced environment.
• Strong organizational skills
• Ability to analyze and solve problems.
• Ability to maintain professional and tactful manner in stressful situations
• Exhibit comfortable interaction with employees at all levels of the organization.
• Ability to handle a variety of situations independently without supervisor review.

Education

• Bachelor’s Degree BS in business or related field (Preferred)
• High School Diploma or Equivalent (Required)

Qualified applicants with arrest or conviction records will be considered for Employment in accordance with the following laws if applicable, the Los Angeles County Fair Chance Ordinance for Employers, the Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act.

Quest believes that conviction records may have a direct, adverse, and negative relationship to the following job duties: accessing company property, information, assets, and products including sensitive information; accessing customer data or confidential information, and partnering and regularly working with or supervising other Quest employees and interacting with Quest customers.

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Quest Diagnostics honors our service members and encourages veterans to apply.

While we appreciate and value our staffing partners, we do not accept unsolicited resumes from agencies. Quest will not be responsible for paying agency fees for any individual as to whom an agency has sent an unsolicited resume.

Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Vets or any other legally protected status.