Pathology Office Admin

Ops Coordinator- AMP - Oklahoma City,OK - Monday - Friday

Acts as assistant to Operations Director, Managing Director and Physicians. Coordinates invoices, physician licensure and basic HR functions. Maintains personnel files for their location and is the liaison between HR and the practice. Disseminates Company communication to employees. Answers basic benefit, HR and payroll questions. Assists with Operation problem resolution and projects. 

KEY PERFORMANCE RESPONSIBILITIES: 

• Assist Executive Director of Operations with ongoing and special projects 
• Demonstrate telephone courtesy with clients, pathologists, and associates 
• Complies with all State, Federal, professional regulations as well as department rules, policies, and procedural manuals 
• Adherence to Safety Regulations 
• Adherence to HIPAA Regulations 

Accounts Payable 

• Codes and approves invoices for DermPath Wisconsin  
• Prepares expense reports for DermPath Wisconsin (Executive Director of Operations, Pathologists, and other staff as needed) 
• Maintains files of accounts payable and expense reports for DermPath Wisconsin  
• Maintains petty cash drawer and prepares monthly reconciliation for DermPath Wisconsin 

Payroll 

• Assists with daily timecard records and schedules in Kronos payroll  
• Signs off timecards  
• Runs reports, as requested by supervisors 

Human Resources 

• Maintains SOX compliant personnel files 
• Prepares and processes routine forms, such as Personnel Action Notices and New Hire Forms  
• Assists in recruiting process 
• Prepares employee orientation packets, including benefit information and forms 
• Assists in yearly open enrollment for benefits  
• Assists with annual process of Performance Appraisals  
• Assists with annual Compliance (HIPAA, OSHA, etc.) requirements  

Purchasing 

• Orders and receives supplies through the company system 
• Completes Capex forms as directed by the Executive Director of Operations 
• Maintains inventory of lunchroom supplies and purchases additional supplies as needed 
• Maintains postage in meter as needed 

Risk Management 

• Maintains files of current and expired professional liability insurance certificates  
• Provides appropriate hospitals/companies with current insurance certificates 
• Assists with resolution of State Patients Compensation Fund issues  
• Processes appropriate forms for workers compensation incidents as they occur  
• Maintains up-to-date binders with appropriate workers comp forms and procedures 

QUALIFICATIONS

Required Work Experience:  

• 3 years administrative/administration experience.  
• Ability to prioritize projects to meet deadlines; attention to detail; ability to problem solve; familiarity with medical terminology. 

Preferred Work Experience:  

5 years administrative aexperience 

Physical and Mental Requirements:  

• Requires full range of body motion including manual finger dexterity and eye-hand coordination  
• Frequent sitting, standing, reaching and bending 
• May require lifting and carrying items up to 20 pounds 

Knowledge:  

• Knowledge of computer, Excel, Microsoft and other various software programs 
• Knowledge of medical facility guidelines and practices 
• Possess basic knowledge of medical terminology 

Skills:  

• Skills in written and oral communication 
• Excellent organizational skills 
• Ability to operate computer, dictation, and transcription equipment 
• Ability to operate copier, printer, fax machine, and general office equipment 
• Ability to operate telephone system 

EDUCATION
Associates Degree
High School Diploma or Equivalent(Required)

LICENSECERTIFICATIONS

2023-39776

While we appreciate and value our staffing partners, we do not accept unsolicited resumes from agencies.Quest will not be responsible for paying agency fees for any individual as to whom an agency has sent an unsolicited resume.