Supv Payroll Ops.- Secaucus, New Jersey in Secaucus, NJ at Quest Diagnostics

Date Posted: 11/18/2020

Job Snapshot

  • Employee Type:
  • Location:
    500 Plaza Drive
    Secaucus, NJ
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

Supv Payroll Ops.- Secaucus, New Jersey 

Look for more than answers. Patients and Physicians rely on our diagnostic testing, information and services to help them make better healthcare decisions. These are often serious decisions with far reaching consequences, and require sensitivity, tact and a clear dedication to service. It’s about providing clarity and hope. 

You will work for the world leader in the industry, with a career where you can
expand your skills and knowledge. You’ll have a role where you can act with
professionalism, you can inspire colleagues, and you can care about the work we do and the people we serve. 

At Quest, we are on a continuous journey of discovery and development. It’s this attitude that has made us an industry leader and the #1 Diagnostic Lab in the US. For those joining us, we offer exciting and fast moving career opportunities where you can affect change at a rate unheard of in many organizations of our size and scope. While we invest in and develop technology to drive our innovations, our ongoing success relies on our people.

Position Summary:

The incumbent(s) has the responsibility for the bi-weekly In-House payroll process for 44,000 employees and the weekly sign off and upload process for Workforce Central. Reviews high level reports including the Payroll Activity, Retro and Payment register reports to ensure accuracy of payroll. Strategizes work distribution and distributes accordingly to ensure meeting deadlines. Sets up payroll flows and schedules jobs in HCM Oracle Cloud. Researches and tests system issues and runs queries as neededEnsure that the weekly Workforce Central Time and attendance files are generated and loaded with accuracy.  Manages staff and provide additional resources to ensure adequate support to attend to the Customer Call Center.

Duties and Responsibilities:

1.                   Interviews for hiring, supervises and conducts performance reviews for up to 15 staff.

2.                   Trains staff on HCM Oracle Cloud payroll and Workforce Central time keeping processes, policies and procedures. 

3.                   Oversees the Workforce Central time and attendance weekly sign off process as well as the hours upload process for all business units.

4.                   Evaluates the daily work flow among payroll staff and reassigns as needed to ensure that all work is completed by the established payroll deadlines.

5.                   Responds to and / or distributes issues and inquiries to appropriate team members for research and follow up or to the manager for escalation.

6.                   Interface with business unit HR Service Center to resolve employee payroll issues and accommodate any special processing.

7.                   Assists staff in problem solving and complex payroll issues such as tax adjustments, garnishments TOP accruals research and Workforce Central issues.

8.                   Oversees the Quick Pay flows including printing pay checks, banking approvals and reissuance of voided checks.

9.                 Ensures timely and accurate payroll processing in a financially controlled manner.

10.               Create payroll flows in the payroll systems for payroll processing.

11.               Submit, monitor and confirm Payroll on bi-weekly basis ensuring complete accuracy. Ensure biweekly closing checklist is completed.

12.                Oversees the garnishment and e-IWO process and handles escalated issues with the courts attorneys and Federal Child Support office and works closely with our legal dept.

13.               Approves and release direct deposit file for Scotia bank.

14.               Reconcile bank accounts and investigate discrepancies with the Accounting dept.

15.               Provide payroll information to Corporate Treasury / Accounting department on a biweekly for payroll funding and general ledger recordings.

16.               Assist in the processing of legal and other labor related settlement payments, closely working with corporate attorneys.

17.               Acts as a backup to the payroll group leads to import the files to process including the exercised stock options from Fidelity. Runs queries and reconciles the Stock option proceeds weekly and annually

18.               Oversees research and set ups of local taxes at the employee level and approves tax adjustments.  

19.               Review, approve, process and print W-2c for release.

20.               Organizes and executes Year End processes to ensure correct withholding and to avoid W-2c.

21.               Enforces the direct deposit/ Pay Card payment method for all employees to minimize the number of “live” checks.

22.               Reviews and Approves collection items for collections by the outside collection agency. 

23.               Processes Escheatment of unclaimed checks to the states on multiple bank accounts twice yearly or as needed. Ensures the timely and accurate scanning process of the payroll documents in Optimaxx system to retain records for compliance, electronically.

24.               Process ad hoc off-cycle payroll runs such as Bonus payroll or group termination.

25.               Acts as liaison for all internal and external audits.

26.               Initiate leads or assist on projects as required.

27.               Develops self and promotes growth in others.

Qualifications and Skills:

 BA/BS or CPP Preferred.

Great analytical skills; command in communication and Leadership

Minimum 7 years In-House HR/payroll systems including 5 years of Supervisor or Group Lead experience

HCM Oracle Cloud

Workforce Central time and attendance system

Microsoft Office applications

HP Service Center

Key Contacts and Interfaces:

Corporate Accounting

Business Unit Human Resource staff

Corporate HR and Benefits COE          

Corporate Compensation

Corporate Legal

Business unit Managers/employees

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