Mgr, Payroll Systems- Secaucus, New Jersey in Secaucus, NJ at Quest Diagnostics

Date Posted: 6/26/2020

Job Snapshot

Job Description

Mgr, Payroll Systems- Secaucus, New Jersey - M-F

Position Summary:

Reporting to the Director, Corporate Payroll Services, the incumbent has overall responsibility for managing on-going system updates, enhancements and analytics within the Payroll and Timekeeping systems. Manages and enables the Payroll Systems Analysts in the research and resolution of operational issues, tax and system updates as well as providing leadership for Payroll System related projects such as change in Timekeeping system, acquisitions, and enhancements.  Ensures up-steam and down-steam testing integrity for all aspects impacting payroll results. Delivers on-going system training for payroll processing success.  Supports day to day payroll reporting and interfaces. 

Duties and Responsibilities:

Provides strategic and tactical direction for payroll systems.  Maintains industry knowledge of best practices, company strategy and compliance requirements. Leveraging current knowledge of regulations and software trends, as well as company policies, recommends system or procedural changes.

Oversees updates to Payroll and Timekeeping systems, ensures accurate payroll calculations, tax withholding and reporting. Provides system training, documentation and job aids/reference materials and implementation support for use of Payroll and Timekeeping systems. 

Manages the processing of data uploads and bi-directional interfaces with outside vendors (Equifax, Fidelity, E & Y, Social Security Administration, etc.) and internal customers, reports and files during all payroll processes.  Supports the bi-weekly payroll process and plans special payrolls.  

Responsible for system analysis, modifications and interfaces for the Workforce Central Time and Attendance system.  In collaboration with the Payroll Manager, ensures FLSA and state and wage and hour compliance for all earnings and deductions.  Ensures this system continues to meet business needs.

Ensures new system functionality is introduced and documented in a comprehensive, professional and timely manner.  Collaborates with payroll operations, outside vendors and other corporate departments to coordinate new system processing relating to payroll and time and attendance, such as acquisition integrations, changes to benefit plans, company-wide policy changes for timekeeping, and payroll system quarter-end or year-end processing. 

Manages payroll year-end/year-begin project including all elements leading to timely and accurate processing of W-2 forms and various inter-related projects and audits for the entire organization.    

Consistently evaluates current processes and controls for continuous process improvements. Ensures SOP’s are up to date and followed, in collaboration with Payroll and Tax.

Manages various projects including M&A integrations.  Manages Oracle tax updates, enhancement and upgrade testing, utilizing project management skills as well as payroll and tax expertise. Establishes project plans for these initiatives and works in conjunction with IT, various HR functions and accounting to ensure successful completion.

Skills and Qualifications:

The incumbent should possess highly developed HR and Payroll system analytical skills; thorough payroll and tax knowledge; 8 to 10 years payroll system experience; 5-10 years management experience and accomplished project management skills.  Position requires excellent written and verbal communication skills.  Knowledge of time and attendance systems is beneficial.   Certified Payroll Professional preferred.

Software Skills:  Excel; Microsoft Word; PeopleSoft HCM; Oracle HCM Cloud, Oracle BI and/or PeopleSoft Query, Microsoft Project; Workforce Central time and attendance system and tax filing and methods.

Key Contacts and Interfaces:

HR Service Center

HR Business Partners

Controllers, Finance leadership, Corporate Tax

Corporate Treasury

Corporate Benefits & Compensation

IT, HR Systems

 Unemployment and Verification vendor

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