Group Lead Accts Payable- Collegeville, Pennsylvania in Collegeville, PA at Quest Diagnostics

Date Posted: 12/4/2019

Job Snapshot

Job Description

Group Lead Accts Payable- Collegeville, Pennsylvania - M - F

Provide support to the Supervisor in the daily operation of the Accounts Payable Department, by providing a high level of Accounts Payable experience, skills and expertise. To routinely handle complex transactions and perform financial functions using advanced computer technology in a dynamic environment to satisfy the needs of internal and external clients.

Principal Duties:

What duties are performed regularly to accomplish the purpose of the job? List these duties in order of importance. To make the job clear, explain why each task is done. It is not necessary, however to describe detailed procedures.

-Coordinate and expedite the processing of documents submitted to A/P by directing daily work flow, reviewing volumes, processing scheduled reoccurring payments, evaluating problems and communicating identified problems and resolutions to Supervisor.
-Act as liaison between Accounts Payable and assigned customers to resolve Accounts Payable general ledger related questions as well as routine payment, statement and unresolved supplier issues.
-Monitor, research and reconcile items on vendor statements to assist assigned clerical staff, with special emphasis on major vendors, to insure supplier accounts are current and accurately reflect liabilities. Communicate orally and in writing with supplier representatives to maintain good business relationships. Review and research returned check and supplier refund checks and take appropriate follow up action.
-Recommend corrective action, identify training needs, and recommend/implement process improvements.
-Take appropriate action to ensure that liabilities are recognized on a timely basis and payment is processed in accordance with Company expense policies and supplier contracts.
-Act as intermediary between Supervisor and work group to relay accurate information, resolve issues, planning, coordinating, etc. Work with Supervisor to develop and complete department goals, individual objectives and establish performance indicators.
-Compile weekly statistics report for upper management.
-Coordinate updates to the on-line signature approval listing, review and distribute updated material to department personnel.
-Assist Supervisor in identifying and testing opportunities for processing efficiencies such as EDI, summary billings, consolidation of telephone lines, club billings, electronic expense reports, corporate procurement cards, etc.
-Participate in and lead process improvement teams and improve the A/P process and quality of client sensitivity.
-Perform annual SOX audit testing and provide detailed information for various other audit requests.
-Manage Ghostcard payment process, ensuring suppliers process credit card payments, monthly reconciliation of billing statements and reporting to upper management.
-Process pay cycles and reconcile bank reports to PeopleSoft Financials payments. Review and release wire payments through banking system.
-Review and approve high dollar invoices for appropriate approval, new supplier setup/maintenance requests and stop/void payment requests from representatives.
-Stop, void and reissue payments in PeopleSoft and bank system.Research rejected electronic payments, communicating with the bank as necessary.
-Maintain Supplier Masterfile and supporting tax and banking documents.Run TIN matching to ensure correct 1099 reporting.

Job Specifications: Education and experience required

-Minimum four years Accounts Payable experience, PeopleSoft System preferred.
-Associate Degree including basic Accounting or equivalent Accounts Payable experience.
-Extensive knowledge and hands on experience with a variety of A/P processes and procedures
-Proven ability to handle several complex issues and conflicting priorities simultaneously on a daily basis
-Demonstrated proficiency in computer mainframe and personal computer spreadsheet, word processing and database applications
-High level customer service skills and strong written and oral communication skills to interface with clients at all levels within and outside the organization.
-Demonstrated ability to lead and motivate departmental teams.

Principal Decisions: Describe the most important decisions that are made in the course of doing the job.

-Exercise judgement regarding the priority of payments.
-Process disbursements selecting appropriate departmental policies and procedures and applicable technology.
-Maintain productive business relations with internal and external clients, generate processing efficiencies and cost savings.
-Test new computer technology and software as directed, assist supervisor in determining goals and benchmarks, -provide training for new representatives as requested, assist in the resolution of complex supplier problems for an assigned team.

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