AP Procurement Analyst in Collegeville, PA at Quest Diagnostics

Date Posted: 11/17/2019

Job Snapshot

Job Description

Patients and Physicians rely on our diagnostic testing, information and services to help them make better healthcare decisions. These are often serious decisions with far reaching consequences, and require sensitivity, tact and a clear dedication to service. It’s about providing clarity and hope.

You will work for the world leader in the industry, with a career where you can expand your skills and knowledge. As AP Procurement Analyst to the AP team,  you will have a role where you can act with professionalism, you can inspire colleagues, and you can care about the work we do and the people we serve.

 

Major Purpose of Job

Research, analyze and resolve payment issues related to the various match exception rules for our 3 way matching (purchase order-receipt-voucher) invoices that prevent vendor payments including EDI and Recycle Vouchers. Contribute to the on-going growth of EDI transactions.

Principal Duties:

•  Serve as a partner/liaison between Accounts Payable and the Purchasing Operation Center

•   Fully accountable for keeping match exception invoices current on a consistent basis

•   Review the Match Exception report on a daily basis to ensure its completeness and accuracy

•    Trace and agree report to physical invoices or electronic vouchers, noting the nature of the exception and recalculating the amount

•   Investigate the reason for all match exceptions and identify preventive actions to avoid repeat occurrences

•   Create and execute related match exception PeopleSoft queries and reports for receipt accruals, outstanding errors, as well as other purchase order exception reports

•    Quantify and analyze the impact of the match exception balances to the receipt accrual accounts

•    Identify the related source of the error, the corresponding A/P Representative and POC Buyer

•   Correspond with vendors, business unit and/or POC personnel to implement corrective actions (receiving, updating purchase order, etc.)

•  Resolve the various match exceptions by implementing any A/P authorized corrective measures (adjusting a line item, schedule updates, etc.) to enable the voucher to pay and/or advise A/P Representative to pay

•  Actively participate on various AP/PO teams including EDI, Standing Order, etc.

•   Review Recycle and Quick Invoice Reports and make adjustments/corrections to ensure timely payment

•   Contact vendors for POD notices, statements, and invoice discrepancies. Compare vendor statements to match exception report for accuracy.

•   Review receipt accruals as received by each BU on a monthly basis and provide data to IT team for PO’s/receipts that need to be matched.

•        Review system for credits and voucher for data entry accuracy, contact vendor regarding duplicate invoicing/shipment, etc.

•         Serve as liaison between AP Call Center and POC to ensure turnaround time for resolution

•         Communicate the resolutions of the various match exception issues, and develop policies and procedures for the Material Managers and A/P staff to reference

Job Specifications: Education and Experience required

  • Bachelor’s degree (preferred)

  • Basic accounting comprehension w/two years accounting and/or accounts payable experience (required)

  • Proficient in PeopleSoft preferred and processing purchase order vouchers

  • Expertise in 3 way match & 2-way electronic invoicing system

  • Strong analytical/problem resolution skills (required)

  • Effective written and oral communication skills.

  • Ability to multitask with keen organizational skills

  • Must be tenacious towards accuracy and detail

 

Principal Decisions: Describe the most important decisions that are made in the course of doing the job.

  • Exercise judgement regarding the urgency of payment based on vendor terms, accruals, etc

  • Assess the implications of delayed payment to the vendor relationship

  • Determine the validity of the match rules, the completeness and accuracy of data received, and the appropriate corrective measures

  • Identify cause of match errors (incomplete receiving, UOM, unit pricing, etc) and follow through with IT group or POC to ensure database is accurately reflected to eliminate future errors.

  • Identify/recommend vendors to the EDI team for greater efficiencies

  • Coordinate with IT and POC to determine other match rules to implement

  • Interact with Supervisor/Group Lead regarding training opportunities for data entry improvement.


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