Sr Rep Accts Payable in Collegeville, PA at Quest Diagnostics

Date Posted: 12/30/2021

Job Snapshot

  • Employee Type:
  • Location:
    1201 South Collegeville Road
    Collegeville, PA
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

Senior Accounts Payable Representative


Coordinate and expedite the processing of payment documents submitted to Accounts Payable by directing daily workflow for a huge accounts payable operations responsible for approximately 65,000 transactions per week valued at $65 million at the nation’s largest lab and diagnostics company - Quest Diagnostics located in Collegeville, PA.

Principal Duties:

•         Support Group Lead with routine functions in an effort to aid in the development/enhancement of leadership skills, augment existing technical, analytical and processing practices to prepare for job advancement.

•         Foster a mentoring relationship with the entry level Representatives - providing guidance, structure and on the job training on current accounts payable practices.

•         Coordinate daily workflow to meet required volume quotas for payment processing, correspond with customers, and facilitate scheduled reoccurring payments.

•         Prepare Access templates for uploading invoices and summary bills into PeopleSoft.

•         Analyze vouchers in error status and determine appropriate course of action to correct them.

•         Analyze vouchers in match exception and work with Procurement, Materials and Suppliers for appropriate resolution.

•         Evaluate and communicate identified problems and resolutions to Supervisor.

•         Act as liaison between Accounts Payable and assigned customers to resolve Accounts Payable general ledger related questions as well as routine payment, statement and unresolved supplier issues.

•         Monitor, research and reconcile items on supplier statements.

•         Ensure supplier accounts are current and accurately reflect liabilities.

•         Review and research supplier refund checks, apply general ledger coding and submit for deposit.

•         Process payments to suppliers via PeopleSoft Financials utilizing invoice, check requests, expense reports and other payee documentation.

•         Review/analyze supplier statements detailing account activity, terms and amounts due, contractual agreements and other remit data to ensure the completeness, accuracy and proper valuation of assessed payments.

•         Interact/Correspond effectively and courteously with various levels of management, strategic suppliers, business unit executives and various other customers.

•         Coordinate inter-departmental activities to ensure the adequacy of payment information for A/P processing (Procurement, Real Estate, Human Resources, Materials Management, Employer Solutions, International).

•         Complete documentation and perform procedures to set up vendors for payment.

•         Participate in training and strategic planning sessions for process improvement, as well as other project related teams.

•         Assist in system testing for process enhancements and system upgrades.

•         Research uncashed checks to determine if funds are due, export details and upload into Freedom Tracker for escheatment purposes.

•         Participate on integration/centralization teams, providing support to new employees, approvers and suppliers.

•         Maintain Supplier Masterfile and supporting tax and banking documents.

Job Specifications: Education and Experience required

•         High school diploma (Associate’s Degree preferred).

•         Required minimum of two years accounting and/or accounts payable experience.

•         Demonstrated proficiency in the utilization of Excel spreadsheets, utilizing functions and pivot tables.

•         Knowledge of word processing and database applications.

•         High level of customer service skills.

•         Strong written and oral communication skills.

•         Skilled in PeopleSoft Financials application or comparable accounting system.

•         Perform effectively in a team environment.

•         Ability to multitask with keen organizational skills.

•         Must be tenacious towards accuracy and detail.

Principal Decisions:

•         Exercise judgement regarding the priority of payments.

•         Decide on the validity of outstanding issues and determine corrective measures as deemed appropriate.

•         Analyze and redistribute payment documents based on accounts payable functional areas.

•         Resolve problems for the various internal business units and external vendor population.

•         Analyze payment documents to ensure all standard operating procedures are being adhered to.