Payroll Lead- Secaucus, New Jersey in Secaucus, NJ at Quest Diagnostics

Date Posted: 6/27/2020

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    500 Plaza Drive
    Secaucus, NJ
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    6/27/2020
  • Job ID:
    req43176

Job Description

Payroll Lead- Secaucus, New Jersey - MON - FRI

Look for more than answers. Patients and Physicians rely on our diagnostic testing, information and services to help them make better healthcare decisions. These are often serious decisions with far reaching consequences, and require sensitivity, tact and a clear dedication to service. It’s about providing clarity and hope. 

You will work for the world leader in the industry, with a career where you can
expand your skills and knowledge. You’ll have a role where you can act with
professionalism, you can inspire colleagues, and you can care about the work we do and the people we serve. 

At Quest, we are on a continuous journey of discovery and development. It’s this attitude that has made us an industry leader and the #1 Diagnostic Lab in the US. For those joining us, we offer exciting and fast moving career opportunities where you can affect change at a rate unheard of in many organizations of our size and scope. While we invest in and develop technology to drive our innovations, our ongoing success relies on our people.

Position Summary:

The incumbent(s) has the responsibility of assisting the supervisor in all aspects of  payroll processing, overseeing the daily payroll off cycles check process, producing bi-weekly audit reports for staff, review and understanding of system of year-to-date wages and taxes, support supervisors with work distribution and bi-weekly payroll closing, and assisting other payroll staff members with their functions. Incumbent is expected to have working knowledge of compliance laws related to processing payroll including understanding of Wage and Hour, FLSA and administering the federal, state and local tax withholding and setting up of garnishments as ordered by the courts and authorities and be at a knowledge level to guide or instruct Payroll Analysts. Expectation includes the ability to research law and compliance requirements and independently handle escalated issues on payroll processing. Responsibilities will include executive compensation payments, benefits and deductions. Tier 2 level issues and in-house “full service” payroll and Workforce Central time and attendance operations.  Reports to the Corporate Payroll Supervisor.

Responsibilities:

  • Oversees the payroll analysts as they perform daily and bi-weekly payroll closing tasks including financial reconciliation.
  • Assists the Supervisors with distribution of work and follows up to ensure timely completion of tasks.
  • Provides training, instruction and direction on data entry, problem resolution and processing issues to co-workers.
  • Processes the executive employee payroll which includes higher level expertise with regard to data entry of stock transactions, deferred compensation, 401(k) overrides, etc. And interfaces with upper management.
  • Processes stock Option file upload into payroll and daily reconciliation.
  • Coordinates the Tax update implementation effort with Payroll Systems team by reviewing related documents, leads testing activities and other follow up actions required
  • Reviews incoming mass pay upload items (example: Commissions) and coordinates with the Payroll Element team and Payroll Systems group to process.
  • Recommends and implements process improvements and paper elimination
  • Acts as a back-up for the weekly file transfer process for Workforce Central Time and Attendance system to transport- hours transactions into the payroll system for calculation of the bi-weekly payroll.
  • Process adjustment entries (year-to-date taxes, taxable wages, earnings and deductions) on employees’ records to manually correct data that cannot be corrected through the normal process.
  • Banking, Positive Pay, ACH returns and Stop Payments and act as a back to the supervisors on direct deposit file release for transmission and on daily direct deposit roll up process.
  • Monitors the issues reported on Service center tickets and ensure timely resolution of issues.
  • Monthly reporting to management, of call volume, response time and service productivity
  • Review and approve off cycle payments before they are confirmed and oversees the daily off-cycle check production process for the department.
  • Responds to employee inquiries from the payroll Employee Response Line as needed and distributes to the appropriate payroll analyst/administrator for research and follow-up.
  • Develops and maintain Standard Operating Procedure documents.
  • Demonstrates follow-through on assignments and issue resolution
  • Functions as “super user” on ABBYY and E5 electronic document workflow process, to conduct quality review and make corrections.
  • Assist and provide guidance to Analyst with Canadian ADP payroll processing.

Skills and Qualifications:

The incumbent should possess superb analytical skills; excellent communication skills; Minimum 5 years HR/Payroll experience required. CPP preferred.

Technical Skills:

In House-Payroll Software, Workday, PeopleSoft, or Oracle Fusion HCM (Preferred) and Kronos timekeeping system. Advanced Excel, Microsoft Word, Project, PowerPoint

Key Contacts and Interfaces:

HR Service Center

Human Resource Business Partners.

Corporate Compensation

Managers and Employees

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